Pacific West Trust and Escrow's services include receipt of stock certificates presented for transfer, review of endorsements, check signature guarantees, cancellation of the old certificates and issuance of new certificates as instructed.
We cancel and issue new stock certificates within 24 hours on routine items.
All transfer transactions are logged, audited for completeness and compliance, and processed according to SEM Rules and Regulations. Shareholder records are updated immediately through Pacific West Trust and Escrow's software system. Cancelled certificates are stored with the transfer documentation. Transfer reports are generated and also stored with the transfer documentation. New certificates issued in the transfer are sent by insured carrier
Warrant certificates are handled in the same careful and precise manner as Common Share certificates. During the "exercise" period, we are prepared to receive the properly executed Warrant certificates for exchange to Common share certificates.
All shareholder records are strictly confidential, and are available only to those persons designated by each of our clients. Unissued stock certificates are kept secure and carefully monitored in our locked fireproof safe. Back-up computer disks are stored away from our office in a secure location to guarantee the safety of your shareholders information. In addition, a hard copy is maintained in our office to prevent any changes or alteration.
Lost or stolen certificate records are maintained for every stock issuance within Pacific West Trust and Escrow's software system. Stop Transfers are applied to these certificates (under company directive) and, if presented for transfer, proper notification is sent immediately to appropriate parties. Process "stop transfer" orders on lost or stolen securities. Maintain the file and follow through to conclusion, replacement or recovery. File all forms with the Securities Information Center. In most cases help with obtaining the required bond for replacement.
Shareholders' verbal inquiries, as well as written, e-mailed, or faxed correspondences, are handled in a timely fashion. Depending on the inquiry, processes will be explained and, if appropriate, information on obtaining required forms for transfer processing will be provided. All correspondence related to specific transfers are logged and replied to within 24-72 hours (as required by the SEM). We will update shareholders addresses, and search for lost shareholders as required in SEM Rule and Regulations.
Pacific West Trust and Escrow provides a comprehensive reporting system to supply clients with the information they need to know when they need to know it. Printed reports can be provided either by e-mail, fax or mail -- or, a company can access reports on Pacific West Trust and Escrow's website with a secure login name and password. We offer shareholders reports, transfer reports, issuance logs, and mailing labels.
Pacific West Trust and Escrow provides full stock split processing for either forward or reverse splits (by certificate). This includes the option to round up or down on each fractional share.
Examine and review the required documents for "Restricted" transactions, obtain Company approval of these transactions before new certificates are issued. We also review documents for estate or other legal transfers.
Examine and review the required documents for "Restricted" transactions, obtain Company approval of these transactions before new certificates are issued. We also review documents for estate or other legal transfers.
Please call agent for the fees specific to this transaction.
**Restricted transfers require company or counsel approval
Please call agent for the fees specific to this transaction.
**Restricted transfers require company or counsel approval
*No need for Medallion Signature Guarantee unless they are transferring the shares
We provide accurate and efficient clearance and settlement of their respective CUSIP applications.
Filing Forms to the SEC OTC Compliance Unit
Provide guidance on SEC Regulatory framework, functions and rules.